Airbnb Check-In Instructions: A Comprehensive Guide with Examples

Last updated:

If you’re an Airbnb host, you know that the guest experience starts long before check-in. You want to ensure that your guests have a seamless experience, starting from the moment they arrive at your property. One of the most crucial aspects of this experience is providing clear and concise check-in instructions.

In this comprehensive guide, we’ll cover everything you need to know as an Airbnb host when it comes to check-in instructions. From examples of what to include in your instructions to when you should send them, we’ll provide you with all the information you need to make the check-in process smooth and stress-free for both you and your guests.

We’ll start with some common questions hosts have about check-in instructions, such as “What is an example of Airbnb check-in?” and “How do Airbnb guests get check-in instructions?” Then, we’ll walk you through step-by-step instructions to create your own detailed check-in instructions.

In addition, we’ll answer questions such as “Does Airbnb automatically send check-in instructions?” and “When should Airbnb hosts send check-in instructions?”. We’ll even include examples of self-check-in instructions and airbnb check-in instructions with pictures to make your life easier.

By the end of this guide, you’ll have a thorough understanding of how to provide top-notch check-in instructions for your Airbnb guests, setting the stage for a fantastic stay. So let’s dive in and get started!

Airbnb Check-In Instructions Example

When planning to book an Airbnb, one crucial step is to understand the check-in process. Depending on the host’s preference, check-in could be either self-check-in or involve the host. In this article, we will explore an example of Airbnb check-in instructions, broken down into simple steps.

Step 1: Arrival Time

Before your arrival, discuss with your host the time you plan to arrive. This communication helps the host prepare for your arrival, so they can make arrangements to be present or give you the instructions for self-check-in.

Step 2: Self-Check-In vs Host-Assisted Check-In

Check with your host whether they provide self-check-in instructions or host-assisted check-in. Host-assisted check-in involves meeting the host at the property at a pre-agreed time to walk you through the check-in process. Self-check-in instructions, on the other hand, could be done via message, an app, or email. Confirming the preferred check-in method is essential for a seamless check-in process.

Step 3: Self-Check-In Instructions

If your preferred method is self-check-in, the next step is to get specific instructions from the host. You may be required to enter a code into a lockbox to retrieve the key, or the host may provide instructions on how to access the property. You should also check if there are any specific rules you need to follow when accessing the property, such as taking off your shoes.

Step 4: Host-Assisted Check-In

If you opt for the host-assisted check-in method, ensure that you have confirmed the time and location of the check-in. It’s best to keep the host updated if you have any delays. During the check-in, the host will give you the keys, and they may also provide instructions on how to operate any amenities in the property.

Step 5: After Check-In

After checking in, take a look around the property to ensure that everything is in order. Check for any damages or issues that were not mentioned in the listing and inform the host immediately. It’s also essential to confirm the check-out procedures with the host to avoid any misunderstandings.

In conclusion, understanding the check-in process is essential for a successful Airbnb experience. The steps outlined above are just an example, and each host may have their own unique requirements. However, by following the above steps, you are sure to have a smooth and stress-free check-in process.

Airbnb Check Out Instructions

When it’s time to check out of your Airbnb rental, there are a few things you should keep in mind to ensure a smooth and hassle-free departure. Here are some helpful tips and guidelines to help you check out seamlessly:

Clean and Tidy up

Before your departure, ensure that you leave the place in the same condition as you found it or ensure it’s even cleaner. Ensure to tidy up the space, including washing dishes (if any) and taking out the garbage to the designated area.

Double-check your belongings

It’s essential to ensure that you don’t leave anything behind before checking out of your Airbnb rental. Double-check all the drawers, cupboards, and surfaces to ensure you haven’t forgotten anything. This is important for security reasons and can help you avoid the hassle of trying to retrieve something you left behind.

Check out on time

Before booking your rental, you should be aware of the check-in and checkout times. Ensure that you check out on time since it’s confusing for the host and the cleaning crew when guests check out late.

Return the keys

Make sure to return the keys or fob to the host as soon as possible. This can involve handing them back directly to the host or placing them into a key drop-box depending on the host’s request.

Leave a review

After your stay, it’s always a good idea to leave a review of your experience with the rental and the host. This not only helps the host improve or maintain their services but can also help other travelers choose the best Airbnb options for their trips.

By following these simple guidelines, you can make your check-out experience as stress-free and straightforward as possible. Enjoy your travels and happy Airbnb-ing!

Self-Check-In Instructions Example

If you’re considering an Airbnb stay, you might be wondering how you check-in. It’s actually pretty simple! Here’s a quick guide to self-check-in instructions.

Step 1: Review Your Itinerary

Before your stay, take a look at the itinerary Airbnb sent you. It should include the address of your rental property, as well as any specific instructions for checking in. Keep an eye out for the host’s instructions on how to access the keys or lockbox.

Step 2: Arrive at Your Destination

Once you’ve arrived at the rental property, look for a lockbox or a key located somewhere safe and secure near the entrance. You should be able to access the key by using a code provided by the host. Follow the instructions provided in your itinerary to ensure an easy check-in.

Step 3: Get Your Bearings

Once you’re in the property, take some time to get familiar with your surroundings. Locate the rooms, bathrooms, and any appliances that you plan to use. Check the wifi, make sure you have all the amenities that your host has listed, and if there are any issues, reach out to your host right away.

Step 4: Communicate with Your Host

If you have any issues or questions during your stay, don’t hesitate to reach out. Airbnb’s messaging platform makes it easy to communicate with your host, and they’re always happy to help. Make sure to let them know if something is amiss and they’ll handle the issue for you!

In conclusion, checking in to an Airbnb rental property is easy. Just follow the instructions provided in your itinerary, locate the key, get settled, and communicate with your host if you have any concerns. Have a happy stay!

What is an Example of Airbnb Check-In

If you’re new to Airbnb or just booked a new place, you might wonder what Airbnb check-in looks like. Fortunately, the process is quite straightforward, and it’s worth understanding the nitty-gritty details before you arrive at your destination.

Step-by-Step Airbnb Check-in

Once you’ve arrived at your Airbnb location, follow these easy steps to complete your check-in:

Step #1: Confirm Your Arrival Time

Make sure to communicate your arrival time with your host through Airbnb’s messaging system. This step is important because it helps the host prepare for your arrival and ensures that someone is there to greet you when you arrive.

Step #2: Get Access Instructions

Your host may provide you with a key, a door code, or a lockbox code to access the property. Make sure to follow these instructions closely and check if there are any special instructions before you arrive.

Step #3: Check for Special Requests

Your host may ask you to remove your shoes, turn off lights before you leave, or be mindful of the noise level. Respect their rules and make sure to keep the place clean and tidy during your stay.

Step #4: Enjoy Your Stay

Once you’ve collected the keys and checked-in, you’re all set to enjoy your trip. Remember that your Airbnb is not only a place to sleep but also a chance to explore some of the best hidden gems of your location. Ask your host for recommendations and make your stay unforgettable.

Airbnb check-in is a crucial part of your stay. Follow these easy steps, communicate with your host, and adhere to their requests to ensure a smooth and stress-free check-in experience. Don’t let this process scare you. In reality, it’s quite simple and takes just a few minutes. Enjoy your stay with Airbnb and have fun exploring your destination!

Airbnb Check-In Instructions with Pictures

As an Airbnb host, one of the most critical aspects of your guests’ stay is ensuring an easy and comfortable check-in process. With a few easy steps, you can make your guests feel welcome and prepared for their stay. Here are some tips for smooth Airbnb check-in instructions.

Step 1: Set Clear Expectations

Before your guests arrive, it’s essential to communicate all check-in instructions clearly. Send a message through the Airbnb platform or your personal email with the essential details like the address, the exact entrance to the apartment or the building. A clear communication will prevent any confusion and ensure that your guest arrives at the right place.

Step 2: Key Exchange

In some cases, an actual key exchange may be necessary. Ensure that keys are available for pickup at a specific location, or if possible, meet your guest in person. Always communicate in advance your preferred method of key exchange.

Step 3: Door Code or Smart-Ring

If you have a smart-lock system with a door code or smart-ring to access your property, you need to share the access details before the arrival, including the code and how to activate the smart-ring.

Step 4: Provide a Welcome Package

A welcome package is a nice touch. Include details about the neighborhood, popular destinations, recommended restaurants, and things to do. Add instructions or manuals for all the appliances in your apartment or shared spaces. You can further elevate the welcome package experience with small tokens of appreciation, like local souvenirs or snacks.

Step 5: Make It Personal

Whether it’s a simple handwritten note or a small welcome basket, make an effort to go above and beyond to make your guests feel special. Personal touches can go a long way in ensuring a memorable trip.

In conclusion, providing your guests with a seamless check-in experience is vital, and it doesn’t have to be complicated. By following these tips and making an effort to personalize your guests’ experience, you can make your Airbnb listing stand out and earn great reviews.

How Do Airbnb Guests Get Check-In Instructions

Airbnb guests usually receive check-in instructions from their host via the Airbnb messaging system or email. As a result, it is crucial that guests confirm that they have access to messaging systems or email before their trip.

Messaging System

After booking a reservation on Airbnb, guests can use the messaging system to communicate with their host at any time. It is essential to ensure that guests have access to the messaging system. Guests can access it either through the Airbnb website or mobile app. Once the host sends check-in instructions, Airbnb will notify the guest via the messaging system.

When the guest receives the check-in instructions, they should read and follow them carefully. The instructions usually include details such as the location of the keys and door codes, building, and apartment access information. In some cases, the host may provide a video or image guide to help the guest navigate.


If guests cannot access the messaging system, the host may send check-in instructions via email. Guests should ensure that the email address used for booking is correct and monitor their inbox and spam folder leading up to their trip.

When the guest receives the email with check-in instructions, they should read and follow them carefully. The email usually includes details such as the location of the keys, door codes, building and apartment access information. In some cases, the host may provide a video or image guide to help the guest navigate.

Before booking an Airbnb reservation, guests should ensure that they have access to the messaging system or email and keep an eye out for any communication from their host. By following these steps, guests will have all the information they need for a smooth and hassle-free check-in process.

When to Send Airbnb Check-In Instructions

As an Airbnb host, one of the most crucial aspects of your job is providing smooth check-in instructions to your guests. But when should you send these instructions to your guests?

Send Check-In Instructions Early

Airbnb recommends that hosts send check-in instructions at least a few days before the guest’s arrival. This gives guests enough time to review the instructions and ask questions if necessary. Additionally, early check-in instructions allow guests to plan their trip better and make necessary arrangements.

Send Check-In Instructions Immediately After Confirmation

Some Airbnb hosts choose to send check-in instructions immediately after the guest confirms their booking. This can be helpful if you have strict guidelines that guests need to follow, or if you are unavailable to respond to questions in the days before the guest’s arrival.

Consider the Time Zone of the Guest

If you have guests arriving from a different time zone, it may be helpful to send check-in instructions earlier. This allows guests to adjust their schedule and plan accordingly. However, make sure not to send them too early, as this can cause confusion and add to the pre-trip stress.

Avoid Sending Check-In Instructions Too Early

Sending check-in instructions too early can be confusing and overwhelming for your guests. Ideally, you should send check-in instructions no earlier than two weeks before the guest’s arrival. This gives guests enough time to plan but not too much time that they forget the instructions.

When it comes to sending Airbnb check-in instructions, timing is everything. By sending it early but not too early, you can ensure that your guests have a smooth arrival process, and they feel welcomed from the start. So, plan accordingly and communicate with your guests to provide them with an excellent experience that they remember and recommend.

Does Airbnb Automatically Send Check-In Instructions

If you’ve used Airbnb before, you know that checking in can be an experience, especially if it’s your first time renting out a place. You might have wondered if Airbnb automatically sends check-in instructions to their guests.

Well, the answer is both yes and no. Allow us to elaborate.

What Are Airbnb Check-In Instructions

Before diving into the answer to the main question, let’s first define what Airbnb check-in instructions are. They’re instructions that a host provides to their guests on how to enter the property they’ve rented out. These instructions include things like the lock code, where to find the keys, and how to access the building.

How Does It Work

When you make a reservation on Airbnb, you’ll receive a confirmation email from the host. This email should include details about check-in instructions, including any codes you might need to enter the property.

However, there are a few scenarios where you might not receive automatic check-in instructions:

When the Host Doesn’t Provide Check-in Instructions

Some hosts might not provide check-in instructions at all. This might be because they prefer meeting guests in person, they think the instructions are too complicated, or for other reasons. In these cases, the host will directly communicate with you on how to check in.

When You’ve Been Locked Out of Your Account

If you’ve been locked out of your Airbnb account, you might not have access to your reservation details. In this case, you’ll need to contact Airbnb support for assistance with obtaining the check-in instructions.

When There Are Last Minute Changes

It’s not uncommon for some hosts to change the check-in instructions at the last minute. In these cases, Airbnb will automatically send these updates to your email, and you’ll be able to access them on the Airbnb website.

So, to sum it up, Airbnb does not automatically send check-in instructions to guests. It’s up to the host to provide them. However, once you’ve made a reservation, you’ll receive a confirmation email from the host that should include the check-in instructions. If you don’t receive them, there might be some issues that need to be resolved before you can access them.

You May Also Like