Google Sheets Applicant Tracking System: The Free and Efficient Way

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Are you tired of struggling with complicated and expensive applicant tracking systems (ATS) that just don’t seem to work for you? Well, look no further than Google Sheets! Yes, you heard that right – Google Sheets can be used as a simple and effective ATS to track candidates and streamline your recruitment process.

In this article, we will delve into the world of Google Sheets ATS systems, answering the commonly asked questions like “Does Google have an ATS?” and “How do applicant tracking systems work?”. We will cover the nitty-gritty details of setting up and using a Google Sheets ATS, such as how to create an application tracking form and a sample applicant tracking system.

Furthermore, we will provide you with free candidate tracking spreadsheet Excel templates, including a candidate tracker Excel template to help you get started right away. You will also learn how to create an applicant tracking system in Excel, and how to create a recruitment tracker in Google Sheets.

No matter your level of experience with ATS systems, this article will give you the tools and information you need to revolutionize your recruitment process with the help of Google Sheets. So, let’s dig in and discover the world of Google Sheets ATS – the free and efficient way to streamline your recruitment process!

Google Sheets Applicant Tracking System

Nowadays, the recruitment process has become more complicated than ever. With hundreds or even thousands of applicants for a single job opening, it’s easy to lose track of everything. That’s where Google Sheets applicant tracking system comes in handy.

What is the Google Sheets applicant tracking system

Google Sheets applicant tracking system is a free, easy to use tool that helps recruiters manage their applicants. With Google Sheets, recruiters can easily collect and track candidate resumes, cover letters, and other information in one place. The best part is that Google Sheets integrates with other Google tools like Google Forms, Gmail, and Google Drive.

How to use the Google Sheets applicant tracking system

Using the Google Sheets applicant tracking system is simple. Recruiters can create a new spreadsheet in Google Sheets and use the first row as headers. The headers can include fields like candidate name, email address, phone number, job title, and status. Then the recruiter can input the applicant information into each row.

Google Sheets also offers filtering, sorting, and search functionality that helps recruiters quickly find the information they need. By sorting the candidates by their status, recruiters can easily identify the candidates that need follow-up communication and the ones to be moved to the next hiring stage.

Benefits of using the Google Sheets applicant tracking system

The Google Sheets applicant tracking system offers various benefits to recruiters. For instance, it eliminates the need for recruiters to track their candidates using a complicated and expensive tool. Google Sheets is also easily accessible from anywhere, and it provides a platform for collaboration between recruiters, HR managers, and other stakeholders involved in the recruitment process. Additionally, Google Sheets makes it easier to identify bottlenecks in the recruitment process and track the progress of applicants.

Get started with the Google Sheets applicant tracking system

To get started with the Google Sheets applicant tracking system, sign up for a Google account and access Google Sheets. Create a new spreadsheet, add the headers, and start inputting your candidate information. Remember to update the status of your candidates regularly, sort them, and filter them to ensure you keep track of them.

In conclusion, the Google Sheets applicant tracking system has revolutionized recruitment, making it easier for recruiters to manage their applicants and streamline the recruitment process. Recruiters can easily collect, track, and manage applicant information in one place, collaborate efficiently, and simplify the recruitment process. So if you’re looking for an excellent way to manage your recruitment activities, consider the Google Sheets applicant tracking system.

Google Sheets for ATS: A Comprehensive Guide

If you’re an HR manager or recruiter, you’re probably well-aware of the challenges of hiring. The hiring process can be complex and time-consuming, especially when you’re trying to manage hundreds of applicants at once. This is where an Applicant Tracking System (ATS) can come in handy. And if you’re looking for an affordable and effective solution, you’re in luck – Google Sheets can be a great option! Here’s everything you need to know about using Google Sheets for ATS.

What is an ATS

An ATS is software that helps companies manage their recruiting process, typically by collecting and organizing resumes, tracking applicant information, and monitoring hiring workflows. Essentially, an ATS serves as a centralized database for all hiring-related information, making it easier for recruiters and HR managers to review and manage applications.

Advantages of Using Google Sheets for ATS

Google Sheets is a web-based spreadsheet application that can be used for a range of tasks, from budget planning and project management to data analysis and tracking applicant information. Here’s why it’s a great choice for an ATS:

1. Cost-Effective

Google Sheets is a free tool, which makes it an affordable option for small businesses and startups that are on a tight budget. There are no licensing fees or subscription costs to worry about.

2. User-Friendly

If you’re already familiar with using spreadsheets, Google Sheets will be a breeze to use. However, even if you’re new to it, the interface is intuitive and easy to learn. Plus, it’s a cloud-based solution, which means you can access your files from anywhere with an internet connection.

3. Customizable

One of the best things about using Google Sheets for ATS is that you can customize it to suit your specific needs. For example, you can create and store custom applicant forms, set up automated emails to applicants, and track critical hiring metrics all in one place.

How to Use Google Sheets for ATS

If you’re ready to give Google Sheets for ATS a try, here are some practical steps to help you get started:

1. Create a Spreadsheet

First, create a new spreadsheet in Google Sheets. You can choose from a range of pre-built templates or create your own custom layout.

2. Customize Columns

Next, customize the columns in your spreadsheet to align with your hiring process. Some common categories to include are applicant name, contact information, resume, cover letter, interview notes, and status updates.

3. Start Adding Applicants

Once you’ve set up your spreadsheet, you can start adding applicants by filling in the relevant information. You can either enter this data manually or use a data import tool to automate the process.

4. Track Your Applicants

As applicants begin to apply for your open positions, you can track their progress by updating the relevant columns in your spreadsheet. For example, you can track their application status, interview dates, and notes from your recruiting team.

Google Sheets can be a valuable tool for managing your hiring process, especially if you’re a small business or startup. By using this affordable, customizable, and user-friendly solution, you can streamline your hiring process, track important metrics, and ultimately, make better hiring decisions. Give it a try and see how it can benefit your company!

Does Google have an ATS

When it comes to applicant tracking systems (ATS), Google is one of the most popular search engines. As an employer or recruiter, you might be wondering if Google has an ATS that you can use for your hiring process. The short answer is no; Google doesn’t offer a standalone ATS.

However, there are some ATS-like features that Google offers. Google’s G Suite includes Google Sheets, Google Forms, and Gmail – all of which can be utilized to create a makeshift ATS. While these tools are not as robust as a full-stack ATS, they can be powerful when used together.

Google Sheets as an ATS

Google Sheets can be a powerful tool to manage your job applicants. It’s a cloud-based spreadsheet program that allows you to create, edit, and manage data from anywhere. Using Sheets to track your applicants is easy. You can make a list of all your job applicants and include their name, email address, resume, cover letter, and other pertinent information. You can also set up Sheets to send notifications to you or other team members when a new applicant submits their application.

Google Forms as an Applicant Tracking System

Google Forms is another tool that can be used in tandem with Google Sheets to create an ATS. You can create an online job application form using Google Forms and share it on your website or social media. As applicants fill out the form, their information is automatically added to your Google Sheets, which you can then refer back to for more information.

Gmail for Communication

Gmail can also be an important part of your ATS. You can use Gmail to communicate with job applicants, send them updates, and even schedule interviews. Additionally, you can use Gmail’s integration with Google Calendar to schedule interviews and manage your calendar.

While Google doesn’t have a standalone ATS, its suite of tools can be used to create a makeshift ATS that’s simple, effective, and most importantly, free. Google Sheets, Google Forms, and Gmail can help you manage your applicant tracking without breaking the bank.

Applicant Tracking Form

Looking for the right candidate can be a daunting task, especially when dealing with a high volume of resumes from different sources. An Applicant Tracking System (ATS) can help streamline the recruitment process, allowing recruiters to manage resumes, track applications, and communicate with candidates from one central platform. However, to make the most out of an ATS, recruiters need an application tracking form that can collect the right information from candidates. Here’s what you need to know:

Collecting the Right Information

The purpose of an application tracking form is to collect information about the candidates so that recruiters can make informed decisions. The form should be concise and to the point, collecting only the information that is relevant to the position being filled. The basic information that should be included in an ATS should be job-related qualifications, expertise, and experience.

Formatting the Form

When creating an ATS, formatting matters. All the fields should be positioned in chronological order so that recruiters can easily skim through resumes and track applications. Proper formatting also ensures that recruiters can easily find critical information quickly.

Creating Custom Fields

A suitable ATS must offer the option to create custom fields, which enables recruiters to collect additional information that they require. This feature allows recruiters to customize their ATS for their needs.

Simple Saves More Time

The primary goal of an ATS is to save time and streamline the recruitment process. Complex forms with unnecessary fields are counterproductive, resulting in more time spent for both recruiters and candidates. Simple application forms facilitate fast application processing and easier data management.

An application tracking form is a critical component of an ATS that helps reveal which candidates are suitable for the job. The information collected by an ATS can help recruiters make informed decisions, contributing to an optimal hiring process. Proper formatting, creating custom fields, and keeping forms simple can help ease the recruitment process. The right ATS with the right application form can boost your recruitment efforts and help source the best talent for your organization.

Sample Applicant Tracking System

If you’re considering using an applicant tracking system (ATS) to make your recruitment process smoother, it’s essential to test before committing. Look for an ATS with a free trial or a demo that you can try out to get a feel for the system before making a final decision.

A sample applicant tracking system can help you understand how the software works and give you an idea of whether or not it suits your needs. Most ATS demos come with pre-built sample data, including resumes, candidate profiles, and job descriptions.

Understanding the Interface

The first step to making the most out of a sample ATS is to familiarize yourself with the interface. Look out for essential features such as how resumes are displayed, how you can search for candidates, and how you can manage your job postings.

Depending on the system, the interface may have multiple tabs, buttons, and menus. Take your time to explore each option and understand what they do. If you encounter any difficulties, don’t hesitate to reach out to the vendor’s customer support team.

Testing Out Features

After understanding the interface, dig into the software features. Add or edit a candidate’s profile, schedule interviews, and use the software’s communication tools to interact with applicants. Some ATS systems have smart matching algorithms that help in shortlisting candidates, and this is a crucial feature to try out.

When testing the digital interview feature, ensure that the tool is easy to use, and that the platform provides clear instructions to both the interviewer and interviewee.

Evaluating the Results

After you’ve played around with the sample ATS, take a look at the results. Did the software meet your expectations? Did it provide an efficient way to manage candidates? Consider the vendor’s pricing, customer support, and any additional features that are a requirement for your recruitment process.

Don’t forget to compare the software with any other ATS you are considering as well. Finally, if everything checks out, go ahead and purchase with confidence.

A sample ATS can help you determine whether the software is a good fit for your recruitment process. By understanding the interface, testing out features, and evaluating the results, you can be confident in your decision before implementing an ATS.

Candidate Tracking Spreadsheet Excel

When it comes to managing your recruitment process, tracking candidates is one of the most important tasks. A candidate tracking spreadsheet in excel can be a great tool for keeping track of candidates throughout the hiring process, from initial application to the interview process and beyond.

Benefits of Using a Candidate Tracking Spreadsheet

google sheets applicant tracking system

Using a candidate tracking spreadsheet has several benefits. Firstly, it helps to keep track of all the applicants in one place. This means that you can easily access their information and see how they are progressing through the recruitment process.

Secondly, it can help you to identify any bottlenecks in your recruitment process. For example, if you find that candidates are dropping out after the initial application phase, you may need to re-evaluate your job descriptions or application process.

Thirdly, it can help you to compare candidates side-by-side. This can be particularly useful if you have multiple candidates applying for the same position.

How to Create a Candidate Tracking Spreadsheet in Excel

To create a candidate tracking spreadsheet in excel, you will need to:

  1. Open a new excel sheet and create the following column headings: candidate name, contact details, job applied for, application date, status, interview dates, notes.

  2. Enter the details of each candidate that applies for the position.

  3. Use the “status” column to track the progress of each candidate. For example, you might use the following status codes: applied, phone screened, interview scheduled, interviewed, offered, rejected.

  4. Use the “interview dates” column to keep track of when interviews are scheduled and completed.

  5. Use the “notes” column to jot down any other information you might need to reference later, such as the candidate’s availability or any particularly noteworthy skills or experience.

Tips for Using a Candidate Tracking Spreadsheet

Here are a few tips to help you make the most of your candidate tracking spreadsheet:

  • Keep the sheet organized by color-coding different stages of the process or by using sorting and filtering functions.

  • Regularly update the sheet as you progress through the recruitment process to keep the information accurate.

  • Share the sheet with anyone involved in the recruitment process to keep everyone on the same page.

In summary, a candidate tracking spreadsheet in excel can be an invaluable tool for streamlining your recruitment process. By keeping all the candidate information in one place, it helps to ensure that you don’t miss out on any promising candidates and that your recruitment process stays on track.

Candidate Tracker Excel Template Free

Tracking job applicants can be a daunting task, but with the help of a candidate tracker excel template, it can be made easier. A candidate tracker excel template free is an excellent tool that allows hiring managers to track and evaluate job applicants’ progress. In this section, we will explore the benefits of using a candidate tracker excel template and how to get one for free.

Benefits of using a candidate tracker excel template

A candidate tracker excel template comes with several advantages that make it an ideal tool for tracking job applicants. Here are a few benefits you can expect:

Save Time

A candidate tracker excel template can save you a lot of time by automating several processes. You don’t have to worry about manually entering candidates’ information or updating their status because the template can do that for you.


You can efficiently manage the hiring process with a candidate tracker excel template. You can easily view information about all applicants in one place, including their resume, contact details, and interview schedule.


A candidate tracker excel template allows you to keep all job applicant data organized. You can easily sort information according to their application date, position applied for, or their status in the hiring process.

Where to Get a Candidate Tracker Excel Template for Free

Now that you know the benefits of using a candidate tracker excel template, you may be wondering where to get one for free. The good news is that many online resources offer free candidate tracker excel templates. You can find them by doing a quick search on Google, and you’ll be on your way to a more organized hiring process.

In conclusion, a candidate tracker excel template is an invaluable tool for any recruitment process. It saves time, improves efficiency, and provides a more organized method of tracking job applicants. You can easily find a free candidate tracker excel template online, so get started today and streamline your hiring process.

How do Applicant Tracking Systems Work

As an HR professional or a hiring manager, it can be daunting to sift through piles of resumes and cover letters. This is where Applicant Tracking Systems (ATS) come in handy. These systems are designed to streamline the recruitment process by automating it and helping to identify the most qualified candidates.

Parsing Resumes

One of the functions of an ATS is to parse resumes and convert them into structured formats that can be easily searched and filtered. When a candidate submits their resume, the ATS analyzes the document and extracts important details such as the candidate’s name, contact information, work experience, education, and skills.

This information is then organized into categories and entered into a database, making it easy for recruiters to search for specific keywords and qualifications when they have a job opening.

Scoring Candidates

Another important function of an ATS is scoring candidates based on how well their qualifications match the job requirements. This is known as resume ranking or scoring, which ensures that recruiters prioritize the most qualified candidates.

The scoring system considers several factors, including the candidate’s work experience, education, skills, and any relevant certifications. The ATS then assigns a score to each candidate based on how well they match the job requirements.

Automated Communication

An ATS also helps to automate communication between recruiters, candidates, and hiring managers. The system sends automated emails to candidates to acknowledge receipt of their application, notify them of their application status, and share interview details.

With an ATS, recruiters can manage multiple job openings, schedule interviews, and send out job offers without juggling multiple spreadsheets or emails.

In conclusion, applicant tracking systems are an essential tool for modern recruiting. By automating the recruitment process, ATS helps recruiters focus on finding the best candidates for a particular job opening, making the hiring process more efficient and effective.

With the help of an ATS, recruiters can easily parse resumes, score candidates, and automate communication, freeing up their time to focus on other aspects of recruitment. So, if you’re looking to streamline your recruitment process, investing in an applicant tracking system might be the way to go.

What is Applicant Tracking System (ATS)

An Applicant Tracking System (ATS) is a software application used by companies to manage their recruitment processes. It serves as a centralized database to keep track of job applications, resumes, cover letters, and candidate information. An ATS enables recruiters to streamline their recruitment process and make more informed decisions by providing automated screening, interview scheduling, and candidate management.

How does an ATS work

When a candidate applies for a job, their resume and cover letter are parsed by the ATS and saved into a database. The ATS then scans the resume and cover letter for relevant keywords and phrases to determine whether the candidate meets the minimum qualifications for the job. If the candidate passes the initial screening, the ATS will rank the candidates based on their qualifications and experience, and highlight the most suitable candidates for the job.

Why do companies use an ATS

An ATS helps companies to save time and resources on recruitment by automating the many labor-intensive tasks involved in hiring. It also ensures consistency and transparency in the recruitment process, minimizes the risk of discrimination, and makes it easier for recruiters to comply with Equal Employment Opportunity (EEO) regulations.

google sheets applicant tracking system

What are the benefits of using an ATS

For employers, using an ATS improves the quality of hire by providing a faster, more efficient, and consistent recruitment process. It also provides analytics that help in tracking key hiring metrics, including time to fill, cost-per-hire, and source of hire, which enables the employer to make data-driven recruitment decisions. For job seekers, ATSs make it easier for them to apply for jobs online and keep track of their application status.

In summary, an ATS is an essential tool for modern-day recruitment. It helps employers find the best talent for their organization, and job seekers to find the right job opportunities. With so many ATSs currently available, it is crucial to do your research and choose an ATS that suits your organization’s recruitment needs.

HR Recruitment Excel Template Free Download

One of the key challenges that HR professionals face is managing their recruitment process effectively. With multiple candidates to track, interviews to schedule, and resumes to evaluate, it can quickly become overwhelming. Fortunately, there are various tools available to simplify the process, and Excel is one of the most popular options.

google sheets applicant tracking system

What is an HR Recruitment Excel Template

An HR Recruitment Excel Template is a pre-designed spreadsheet that includes built-in formulas and features to help HR professionals manage their recruitment process. These templates are typically available as free downloads from various websites and can be customized to fit the specific needs of the organization.

Benefits of Using an HR Recruitment Excel Template

Using an HR Recruitment Excel Template has several benefits, including:

1. Improved Organization

With an Excel template, you can easily organize candidates’ data, resumes, and interview schedules in one place. This allows HR professionals to quickly access the information they need, track the progress of each candidate, and respond to queries from hiring managers.

2. Time-Saving

Recruitment is a time-consuming process, but using an HR Recruitment Excel Template can help save time. The template eliminates the need for HR professionals to create a recruitment spreadsheet from scratch, saving them from tedious work. Additionally, the built-in formulas automatically calculate key metrics, such as time to hire, interview-to-hire ratio, and more, saving HR staff time and effort.

3. Easy Customization

Excel templates can be easily customized to fit the specific needs of an organization. HR professionals can add or modify columns, update formulas, and incorporate branding elements for a more professional look.

Tips for Using an HR Recruitment Excel Template

To fully leverage the benefits of an HR Recruitment Excel Template, consider the following tips:

  • Ensure user-friendliness by using simple, concise language in the template.
  • Add all relevant fields in the template, like the candidate’s name, contact details, relevant experience, references, etc.
  • Keep the formatting consistent throughout the spreadsheet so that all data is easy to read and understand.
  • Update the template regularly to ensure accuracy.

In Conclusion, using an HR Recruitment Excel Template can amplify the hiring process’s efficiency by enabling recruiters to automate the complex tasks and minimize the risks of errors. HR professionals can download readily available templates and customize them according to their requirements, ensuring the hiring process’s swift implementation.

Applicant Tracking Spreadsheet Template Free

When it comes to applicant tracking systems, one of the most sought-after tools is the applicant tracking spreadsheet template. This is because not everyone can afford to spend hundreds of dollars each month on a high-end ATS. Luckily, there are several free spreadsheet templates available online that can make the hiring process a breeze.

Advantages of Using a Spreadsheet Template

Using an applicant tracking spreadsheet template offers several advantages. Firstly, it is entirely free, which helps small and medium-sized businesses save money on HR software. Secondly, it is easy to use, especially if you have basic knowledge of Microsoft Excel or Google Sheets. Lastly, it is customizable, meaning you can modify it to fit your specific hiring needs.

Where to Find Free Spreadsheet Templates

The good news is that there are several online resources where you can find free applicant tracking spreadsheet templates. A quick Google search will reveal numerous options to choose from.

One of the best places to find a free spreadsheet template is on Google Sheets. Google Sheets already comes with several free templates to choose from, including an applicant tracking template. To access these templates, simply log in to your Google account, click on Google Sheets, and then select ‘Template Gallery’ from the ‘File’ dropdown menu.

Another great resource is Trello. Trello is not a spreadsheet software, but it offers several free templates for various management needs, including an applicant tracking template. To access this template, log in to your Trello account, click on ‘Show Menu’ on the right-hand side of your Trello board, and select ‘More’ from the dropdown menu. From there, choose ‘Templates’ and then select ‘HR’ to find the applicant tracking template.

In conclusion, a free applicant tracking spreadsheet template is an excellent option for small and medium-sized businesses looking to save money on HR software. It is easy to use, customizable, and can be found online through a quick search or various resources such as Google Sheets and Trello. Give it a try and see how much time and money you can save!

How to Create an Applicant Tracking System in Excel

Excel is a versatile tool that can be used for various purposes, including applicant tracking. If you’re looking to set up an applicant tracking system on a budget, Excel can be a great option. Here’s how to create an applicant tracking system in Excel.

Step 1: Set up your Excel sheet

Start by opening a new Excel sheet and entering the following column headings in the first row: Candidate Name, Resume, Date Applied, Position Applied For, Status, Notes. These headings will serve as the basis for your applicant tracking system.

Step 2: Enter candidate information

Once you have your columns set up, start entering the candidate information as it comes in. For each candidate, enter their name, attach their resume, enter the date they applied, the position they applied for, and any notes you want to keep.

Step 3: Track candidate status

As you start receiving applicants and conducting interviews, it’s important to keep track of each candidate’s status. You can do this by using the “Status” column to mark whether a candidate is “New,” “Interviewing,” “Offer Extended,” or “Rejected.”

Step 4: Add notes

After you’ve interviewed candidates, enter any relevant notes in the “Notes” column. This can include anything from the candidate’s relevant skills and experience to your evaluation of their performance during the interview.

Step 5: Use filters to sort and search

Once you have all your candidate information in the Excel sheet, you can easily sort and search through it using filters. For example, you can filter by position applied for or status to quickly find the candidates you’re looking for.

Creating an applicant tracking system in Excel is a cost-effective and efficient way to manage your hiring process. By following these simple steps, you can create a comprehensive system that will help you stay organized throughout the hiring process.

How to Create a Recruitment Tracker in Google Sheets

If you’re looking for an easy and cost-effective way to track your job applicants, Google Sheets is a great tool to use. With Google Sheets, you can easily create a recruitment tracker that helps you keep track of your applicants’ progress in the hiring process, and stay organized throughout the recruitment process.

Step 1: Set Up Your Spreadsheet

google sheets applicant tracking system

The first step to creating a recruitment tracker in Google Sheets is to set up your spreadsheet. To do this, you’ll need to create a new spreadsheet in Google Sheets and add the following columns:

  • Candidate Name
  • Position Applied For
  • Application Date
  • Interview Date
  • Offer Date
  • Status

Step 2: Fill In the Details

Once you have set up your spreadsheet, start filling in the details for each candidate. This includes their name, the position they applied for, the date they applied, the date of their interview, the date of their offer, and their current status in the recruitment process.

Step 3: Monitor Your Candidates

As you receive applications and conduct interviews, make sure you update your spreadsheet accordingly. This will help you keep track of where your candidates are in the recruitment process and ensure that you stay organized.

By using Google Sheets to create a recruitment tracker, you can save time and resources by keeping track of everything in one place. This tool is a cost-effective and easy way to manage your recruitment process and keep your hiring organized. So, don’t hesitate to give it a try and see how it streamlines your recruitment process.

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